Naromurar Sevak Sangh Constitution
उद्यमेन हि सिध्यन्ति कार्याणि न मनोरथैः। न हि सुप्तस्य सिंहस्य प्रविशन्ति मुखे मृगाः।। - पंचतंत्र
Naromurar Sevak Sangh Estd: 2015, Registered on 20 July 2017, Societies Reg: S000263 (Act 21, 1860), Neeti Aayog Reg: BR/2017/0180190. Constitution effective from 26 Jan 2017.
उद्यमेन हि सिध्यन्ति कार्याणि न मनोरथैः। न हि सुप्तस्य सिंहस्य प्रविशन्ति मुखे मृगाः।। - पंचतंत्र
Naromurar Sevak Sangh Estd: 2015, Registered on 20 July 2017, Societies Reg: S000263 (Act 21, 1860), Neeti Aayog Reg: BR/2017/0180190. Constitution effective from 26 Jan 2017.
TABLE OF CONTENTS
PART I: THE ORGANIZATIONArticle 1: Name of the OrganizationArticle 2: Registered OfficeArticle 3: Area of operationArticle 4: MotivePART II: OBJECTIVEArticle 5: Education SectorArticle 6: Heritage and Culture SectorArticle 7: Health SectorArticle 8: Environment SectorArticle 9: Social Justice and Equality SectorArticle 10: Agriculture SectorPART III: DEFINITIONArticle 11: Definition of By-lawsPART IV: MEMBERSHIPArticle 12: EligibilityArticle 13: Types of MemberArticle 14: Dissociation and Disqualification of MembersPART V: ORGANIZATION STRUCTUREArticle 15: PresidentArticle 16: SecretaryArticle 17: TreasurerArticle 18: DepartmentsArticle 19: CommitteesArticle 19-A: Audit CommitteeArticle 19-B: Election CommitteeArticle 20: Governing BoardPART VI: FINANCESArticle 21: Source of RevenueArticle 22: Supervision of FundsArticle 23: Inspection and AuditPART VII: MEETINGSArticle 24: Monthly and Annual MeetingsArticle 25: Special Purpose and Emergency MeetingsArticle 26: Notice of MeetingsArticle 27: Quorum and Waiting TimeArticle 28: Voting and Standing OrdersPART VIII: ORGANIZATION PROPERTY AND IDEMNITYArticle 29: Trustees of PropertyArticle 30: IndemnificationPART IX: SEAL AND LOGOArticle 31: Seal and LogoPART X: AMENDMENTArticle 32: Amendments of the ConstitutionPART XI: DISSOLUTIONArticle 33: Dissolution of the Organization
PART I: THE ORGANIZATIONArticle 1: Name of the OrganizationArticle 2: Registered OfficeArticle 3: Area of operationArticle 4: MotivePART II: OBJECTIVEArticle 5: Education SectorArticle 6: Heritage and Culture SectorArticle 7: Health SectorArticle 8: Environment SectorArticle 9: Social Justice and Equality SectorArticle 10: Agriculture SectorPART III: DEFINITIONArticle 11: Definition of By-lawsPART IV: MEMBERSHIPArticle 12: EligibilityArticle 13: Types of MemberArticle 14: Dissociation and Disqualification of MembersPART V: ORGANIZATION STRUCTUREArticle 15: PresidentArticle 16: SecretaryArticle 17: TreasurerArticle 18: DepartmentsArticle 19: CommitteesArticle 19-A: Audit CommitteeArticle 19-B: Election CommitteeArticle 20: Governing BoardPART VI: FINANCESArticle 21: Source of RevenueArticle 22: Supervision of FundsArticle 23: Inspection and AuditPART VII: MEETINGSArticle 24: Monthly and Annual MeetingsArticle 25: Special Purpose and Emergency MeetingsArticle 26: Notice of MeetingsArticle 27: Quorum and Waiting TimeArticle 28: Voting and Standing OrdersPART VIII: ORGANIZATION PROPERTY AND IDEMNITYArticle 29: Trustees of PropertyArticle 30: IndemnificationPART IX: SEAL AND LOGOArticle 31: Seal and LogoPART X: AMENDMENTArticle 32: Amendments of the ConstitutionPART XI: DISSOLUTIONArticle 33: Dissolution of the Organization
PART I: THE ORGANIZATION
Article 1: Name of the Organization The Name of the Society shall be the “Naromurar Sevak Sangh” Its shortened name will be “NSS” (hereinafter referred to as the organization).
Article 2: Registered Office As otherwise determined by the “Governing Board” the registered office of the organization shall be Plot No 3353 (C/o – Arvind Singh), Village – Naromurar, Post – Naromurar, PS – Warisaliganj, Dist – Nawada (Bihar), PIN - 805130
Article 3: Area of operation As otherwise determined by the “Governing Board” the Area of Operation shall be all over the Nawada District of Bihar, India.
Article 4: Motive Glorious Naromurar.
PART II: OBJECTIVE
Article 5: Education Sector 1. Achieve 100% literacy rate. 2. Enable underprivileged children to access the quality of education. 3. To provide education that helps a student get a motive of life and at the same time makes them aware of their social responsibilities. 4. Have a reading room and public library with books available for all the age group villagers to make the village an educationally empowered. 5. Develop a channel to promote higher education and vocational education. 6. Provide scholarship to financially underprivileged student for their higher education.
Article 6: Heritage and Culture Sector 1. Preservation of the ancient heritage and valuable sculptures. 2. Rejuvenate the heritage of the village. 3. Preservation of the festivals and cultural events (like Bali-Bol, Akshay Navami, Barahtabil Natyakala, Chhath Pooja, Ram Navami, Mahashivratri, Laxmi Pooja) of the village. 4. Develop a channel to facilitate the knowledge transfer of art and culture to future generation.
Article 7: Health Sector 1. Provide medical assistance to financially underprivileged villagers suffering from diseases. 2. Organize Yoga or stress management courses. 3. Organize blood donation camp and medical diagnostic camp. 4. Educate people against taking drugs and alcohol. 5. To create awareness among the people regarding rare diseases. 6. Aware the villagers for an empowered family planning and home management. 7. Educate villagers about the different health policies and benefits provided by the government.
Article 8: Environment Sector 1. To work for tree plantation and pollution control. 2. To eradicate the practice of open defecation. 3. To make people aware of healthy sanitation practices by bringing behavioural changes in people. 4. Build up local bodies to design, execute and operate all systems related to the cleanliness of streets and public places. 5. Develop a system for Solid waste management.
Article 9: Social Justice and Equality Sector 1. To raise the voice against exploitation, injustice and corruption against any individual, class, community in the society. 2. To provide financial help to poor and helpless girls for their marriage. 3. To provide free legal advice to poor people in need.
Article 10: Agriculture Sector 1. Aware villagers about the different agriculture policies and benefits provided by the government. 2. Educate the farmers about modern technologies in farming to maximize their production. 3. Encourage the farmers for cooperative farming. 4. To Provide financial help to financially underprivileged farmers.
PART III: DEFINITION
Article 11: Definition of By-laws A. Society Means “Naromurar Sevak Sangh” B. Board Means The Governing Body of the Society C. Office Bearer Means Advisers, President, Secretary, Treasurer & Dept ManagersD. Year Means From 1st April to 31st March E. Act Means Society Registration Act 21, 1860 F. Department Means A regular functioning unit of the Society G. Committee Means A Group of people appointed by the Governing Board for a specific task for a specific period
PART IV: MEMBERSHIP
Article 12: Eligibility 1. All persons sharing the common interest to bring all-round development to the village shall be eligible for the membership subject to the approval of the Governing Board. Admission fee and membership fee from time to time will be decided by the Governing Board. 2. Applicants must be willing to abide by the Rules and Regulation of the society and must maintain an interest in the activities of the Society.
Article 13: Types of Member 1. Sahayak: Well-wisher anywhere or person aged eighteen years or over who, in the opinion of the Society, has special knowledge or experience to offer to the Society, such members shall be called Sahayak. 2. Sevak: Members aged fourteen years or over who takes part in the welfare activities carried out by the Society to serve its purpose will be called Sevak. 3. Adviser: Not more than five members aged 30 years or over of diverse expertise to guide the Society shall be called Adviser.
Article 14: Dissociation and Disqualification of Members 1. Governing Board shall have the right for good and sufficient reason to terminate the membership of a member provided that the member concerned shall have the right to be heard in the meeting before a decision is made. 2. A Sahayak and/or Sevak will be terminated if two thirds (2/3) of voting is realized in the Meeting. 3. An Adviser, President, Secretary, Treasurer and/or a Department Manager will be terminated if three fifths (3/5) of voting is realized in the said Meeting. 4. A Sahayak, Sevak, Adviser, President, Secretary, Treasurer or a Department Manager can dissociate from the Society by submitting the reason for dissociation to the Governing Board. 5. By Death, a member will be dissociated from the Organization.
PART V: ORGANIZATION STRUCTURE
Article 15: President 1. President shall be a resident of Naromurar, shall be 22 years of age or older and have served as a Sevak for minimum 6 months. 2. Minimum qualification for President shall be Graduation. 3. President shall serve as a member ex-officio on all Departments and committees except the Election committee. 4. In addition, the President appoints all Committees in-charge, subject to the approval of the Governing Board.
Article 16: Secretary 1. Secretary shall be a resident of Naromurar, shall be 22 years of age or older and have served as a Sevak for minimum 6 months. 2. Minimum qualification for Secretary shall be Graduation. 3. Secretary will be chief functionary authority of the Organization. 4. Secretary shall execute all resolutions approved by the Governing Board. 5. Secretary will have to maintain all documents.
Article 17: Treasurer 1. Treasurer shall be a resident of Naromurar, shall be 22 years of age or older and have served as a Sevak for minimum 6 months. 2. The Treasurer shall receive all the funds and keep them in a bank or repository selected or approved by the Governing Board. 3. Accurate records must be kept of all monetary transactions. 4. The Treasurer shall require a bill or signed voucher for all disbursements and will issue receipts for all incoming funds. 5. The Treasurer must present a monthly financial report at each Monthly Meetings of Governing Board. 6. Treasurer must present an annual financial report to the Audit Committee as approved by the Governing Board in the Annual Meeting.
Article 18: Departments 1. Department shall be a regular functioning unit of the Society to carry out the objectives that requires regular activity. 2. President shall have the right to establish, dissolve, merge and/or divide Department(s) with the approval of Governing Board, as from time to time may be required, to carry out the objectives of the Organization. 3. Department(s) shall be established, dissolved, merged and/or divided with the realization of three fifths (3/5) vote in the Meeting held by Governing Board for the said purpose. 4. Chairperson of a Department will be called Department Manager. 5. A Department Manager will have the power to appoint not more than two members to the Department to carry out the objectives of the said Department. 7. A Department Manager will be 22 years of age or older, a resident of Naromurar and have served as a Sevak for minimum 6 months. 6. Minimum qualification for Education Related Department Managers shall be Graduation. 7. There shall not be more than seven departments.
Article 19: Committees 1. Committee shall be a Group of people appointed by the Governing Board to carry out the objectives that requires activity for a specific period. 2. President shall have the right to establish or dissolve Audit Committee, Election Committee or any such committees, with the approval of Governing Board, as from time to time may be required, to carry out the objectives of the Organization. 3. Any Committee except Audit Committee and Election Committee shall be established with the realization of two third (2/3) vote in the Meeting held by Governing Board for the said purpose. 4. A Committee must contain, Agenda, Area of operation and Duration of Completion as determined by the Governing Board to carry out the task assigned to the said committee. 5. A Committee will be dissolved once the committee has served its purpose.
Article 19-A: Audit Committee 1. Governing Board shall appoint an Audit Committee at the Annual Meeting held in March month of the year. 2. Audit committee shall be appointed every year. 3. The accounts shall be audited in the April month by the Audit Committee. 4. An audited statement of accounts for the last fiscal year shall be submitted by the Audit Committee to the April Month Meeting.
Article 19-B: Election Committee 1. Governing Board shall appoint an Election Committee at the Annual Meeting held in March month of the year or on a date as determined by the Board if any vacancy created in line with the constitution. 2. Election committee shall be appointed after every two years for regular conduct of business. 3. Election committee shall take the nominations for President, Secretary, Treasurer and Department Managers. 4. Nomination and Election shall take place as and when decided by the Election Committee. 5. Should the nomination didn’t come against a vacancy, further oral nomination may with the recommendation of the Newly Formed Governing Board be invited from active Sevak members at the Meeting called for the said purpose. 6. Advisers, President, Secretary, Treasurer, Department Managers and Sevak aged 18 years or over shall have the right to Vote during the election process. 7. Sahayak shall not have the right to Vote during the election process. 8. Election Committee shall publish the election result before April 25. 9. The elected President with the recommendation of newly formed Governing Board shall have the power to appoint not more than five Advisers to the Governing Board. 10. The current Governing Board shall meet the Newly Elected Governing Board and pass all the Organization’s documents to the Elected Board on April Month Meeting.
Article 20: Governing Board 1. Except as provided otherwise in this Constitution the policy and general management of the affairs of the Organization shall be directed by the Governing Board. 2. It shall consist of honorary Advisors, President, Secretary, Treasurer and Department Managers. 3. There shall not be more than 15 members in the Governing Board. 4. Member of Governing Board shall have the right to vote during Board Meetings. 5. The Governing Board may make such regulations as its members consider appropriate for the efficient conduct of the business of the Organization. 6. The Governing Board may appoint Committees of its own members and other persons as it may from time to time decide necessary for the carrying out of its work. All such Committees shall make regular reports on their work to the Governing Board.
PART VI: FINANCES
Article 21: Source of Revenue The Society’s source of revenue shall be from – 1. Donation from its members, other individuals, private firm, companies, organizations and institutions running under society. 2. By government aids and donations. 3. Grant and aid from any other legal sources. 4. By national and international funding agency. 5. Interest and profits from the organization’s property, capital or services. 6. Any other source or means approved by the Governing Board.
Article 22: Supervision of Funds A bank account shall be opened in the name of the Society with State Bank of India or with such other bank as the Governing Board shall from time to time decide. 1. The Governing Board shall authorize in writing the Treasurer, President, Secretary and 1 other member of the Organization as signatories to withdraw and expend Society’s funds. All cheques must be signed by not less than 2 of the 4 authorized signatories. 2. The Treasurer shall issue receipt(s) in the name of Society, whenever he/she receives money due to the Organization. 3. All monies raised by or on behalf of the Organization shall be applied to further the objectives of the Society and for no other purpose PROVIDED THAT nothing herein contained shall prevent the payment of legitimate out-of-pocket expenses to members of the Society engaged upon the approved business of the Society. 4. The fiscal year of the Organization shall run from 1st April to 31st March.
Article 23: Inspection and Audit 1. All records will be kept in registered office. Any member wishing to inspect can do so with the prior permission of the President or Secretary. 2. The accounts shall be audited in the April month by the Audit Committee approved by the Governing Board. 3. An audited statement of accounts for the last fiscal year shall be submitted by the Audit Committee to the April Month Meeting. 4. Inspector General of Registration, Bihar on his discretion any time, may get audited account of the society by recognized Chattered Accountants and the fee will be borne by the Society.
PART VII: MEETINGS
Article 24: Monthly and Annual Meetings 1. All meetings of the Governing Board shall be presided over by the President. 2. A Monthly meeting of Governing Board shall be held on the last day of every month. 3. Annual meeting of Governing Board shall be held on the last day of March month of every year. 4. An Audit Committee shall be appointed in every annual meeting. 5. An Election Committee shall be appointed in annual meeting after every two years.
Article 25: Special Purpose and Emergency Meetings 1. By the recommendation of Governing Board, a Special purpose meeting shall be called by the President to discuss any future projects or events as and when the circumstances demand. 2. District officials, Institution representatives and other dignitaries shall be called for a special purpose meetings as may be deemed fit. 3. Emergency meetings shall be summoned by the President as and when the circumstances demand.
Article 26: Notice of Meetings 1. Notice of Special purpose meetings shall be duly signed and all members shall be given at least seven days’ notice. 2. One day notice shall be given for Emergency meetings. 3. The notice of the meeting shall contain the purpose, time and place or procedure of the meeting.
Article 27: Quorum and Waiting Time 1. A Monthly meeting shall take place when two third (2/3) of the total membership of the meeting is realized. 2. An Annual meeting shall take place when three fifths (3/5) of the total membership of the meeting is realized. 3. An Emergency meeting shall take place when three fifths (3/5) of the total membership of the meeting is realized. 4. The special purpose meetings shall take place when two third (2/3) of the total membership of the meeting is realized. 5. A waiting period of up to thirty minutes shall be allowed after which a meeting shall be adjourned if quorum is not realized.
Article 28: Voting and Standing Orders 1. Subject to the provisions of amendment(s) of the rules and dissolution of the Society, all questions arising at any meeting shall be decided by a two third (2/3) vote. 2. In cases where a member holds multiple positions on the Governing Board, the member will be allowed only one vote. 3. For a member to vote on any issue he/she must be present at the time the vote is taken, and meet all the qualifications of the Society’s Rules and regulation. 4. The Governing Board shall have the power to adopt and issue standing orders and/or rules for the Organization. 5. Such standing orders and/or rules shall come into operation immediately provided they shall be subject to review by the Governing Board in meeting and shall not be inconsistent with the Society’s Rules and regulation.
PART VIII: ORGANIZATION PROPERTY AND IDEMNITY
Article 29: Trustees of Property 1. President, Secretary and Treasurer shall be Trustees for holding any monies or property belonging to the Society. 2. The title to all or any such real and/or personal property which may be required by or for the purposes of the Society shall be vested in the Trustees who shall hold such property in trust for the Society. 3. Purchase, take on lease or in exchange, hire or otherwise acquire any real or personal property and any rights and privileges necessary for the promotion of the above objectives and construct, maintain and alter any buildings or erections which the Organization may think necessary for the promotion of its objectives. 4. Society shall make any regulations for any property which may be so acquired.
Article 30: Indemnification The Governing Board shall have the right to indemnify the President, Secretary, Treasurer, Department Managers or any other member against any liability incurred by him in defending any proceedings, whether civil or criminal or any other act or acts done by him for and on behalf of the Society.
PART IX: SEAL AND LOGO
Article 31: Seal and Logo 1. The Society shall provide the seal bearing the name of the Society. 2. The seal shall only be used by the authority of the Governing Board, on all official documents to which the seal shall be affixed. 3. The documents sealed shall be signed by the respective authority. 4. The Society shall have the authority to establish a Society logo.
PART X: AMENDMENT
Article 32: Amendments of the Constitution 1. Any proposed amendment(s) to the Rules and regulation must be submitted in writing to the incumbent President. 2. Such proposed amendment(s) must be signed by five (5) active members (Margdarshak, President, Secretary, Treasurer, Department Managers, Sahayak or Sevak) of the Society before being submitted. 3. They will be referred to the Governing Board and will be read and voted upon at the meeting called for the said purpose. 4. They shall become a part of this Constitution only if approved by three fifths (3/5) majority of the members present and voting at said meeting.
PART XI: DISSOLUTION
Article 33: Dissolution of the Organization 1. Any proposed dissolution must be submitted in writing to the incumbent President. 2. Such proposed dissolution must be signed by five (5) active members (Margdarshak, President, Secretary, Treasurer, Department Managers, Sahayak or Sevak) of the Society before being submitted. 3. A written notice specifying proposal of the dissolution shall be given 6 months before being submitted. 4. They will be referred to the Governing Board and will be read and voted upon at the meeting called for the said purpose. 5. Society shall be dissolved if approved by three fifths (3/5) majority of the members present and voting at said meeting. 6. The Society shall be dissolved according to the rules of Society Registration Act 21 of 1860. 7. The Society will be dissolved after the permission of Bihar Government under section 13 of the Society Registration Act 21 of 1860. 8. In the event of dissolution, the assets of the Society remaining after discharging of all liabilities shall be disposed off by the Governing Board in such a manner as the meeting may by ordinary resolution determine.
Article 1: Name of the Organization The Name of the Society shall be the “Naromurar Sevak Sangh” Its shortened name will be “NSS” (hereinafter referred to as the organization).
Article 2: Registered Office As otherwise determined by the “Governing Board” the registered office of the organization shall be Plot No 3353 (C/o – Arvind Singh), Village – Naromurar, Post – Naromurar, PS – Warisaliganj, Dist – Nawada (Bihar), PIN - 805130
Article 3: Area of operation As otherwise determined by the “Governing Board” the Area of Operation shall be all over the Nawada District of Bihar, India.
Article 4: Motive Glorious Naromurar.
PART II: OBJECTIVE
Article 5: Education Sector 1. Achieve 100% literacy rate. 2. Enable underprivileged children to access the quality of education. 3. To provide education that helps a student get a motive of life and at the same time makes them aware of their social responsibilities. 4. Have a reading room and public library with books available for all the age group villagers to make the village an educationally empowered. 5. Develop a channel to promote higher education and vocational education. 6. Provide scholarship to financially underprivileged student for their higher education.
Article 6: Heritage and Culture Sector 1. Preservation of the ancient heritage and valuable sculptures. 2. Rejuvenate the heritage of the village. 3. Preservation of the festivals and cultural events (like Bali-Bol, Akshay Navami, Barahtabil Natyakala, Chhath Pooja, Ram Navami, Mahashivratri, Laxmi Pooja) of the village. 4. Develop a channel to facilitate the knowledge transfer of art and culture to future generation.
Article 7: Health Sector 1. Provide medical assistance to financially underprivileged villagers suffering from diseases. 2. Organize Yoga or stress management courses. 3. Organize blood donation camp and medical diagnostic camp. 4. Educate people against taking drugs and alcohol. 5. To create awareness among the people regarding rare diseases. 6. Aware the villagers for an empowered family planning and home management. 7. Educate villagers about the different health policies and benefits provided by the government.
Article 8: Environment Sector 1. To work for tree plantation and pollution control. 2. To eradicate the practice of open defecation. 3. To make people aware of healthy sanitation practices by bringing behavioural changes in people. 4. Build up local bodies to design, execute and operate all systems related to the cleanliness of streets and public places. 5. Develop a system for Solid waste management.
Article 9: Social Justice and Equality Sector 1. To raise the voice against exploitation, injustice and corruption against any individual, class, community in the society. 2. To provide financial help to poor and helpless girls for their marriage. 3. To provide free legal advice to poor people in need.
Article 10: Agriculture Sector 1. Aware villagers about the different agriculture policies and benefits provided by the government. 2. Educate the farmers about modern technologies in farming to maximize their production. 3. Encourage the farmers for cooperative farming. 4. To Provide financial help to financially underprivileged farmers.
PART III: DEFINITION
Article 11: Definition of By-laws A. Society Means “Naromurar Sevak Sangh” B. Board Means The Governing Body of the Society C. Office Bearer Means Advisers, President, Secretary, Treasurer & Dept ManagersD. Year Means From 1st April to 31st March E. Act Means Society Registration Act 21, 1860 F. Department Means A regular functioning unit of the Society G. Committee Means A Group of people appointed by the Governing Board for a specific task for a specific period
PART IV: MEMBERSHIP
Article 12: Eligibility 1. All persons sharing the common interest to bring all-round development to the village shall be eligible for the membership subject to the approval of the Governing Board. Admission fee and membership fee from time to time will be decided by the Governing Board. 2. Applicants must be willing to abide by the Rules and Regulation of the society and must maintain an interest in the activities of the Society.
Article 13: Types of Member 1. Sahayak: Well-wisher anywhere or person aged eighteen years or over who, in the opinion of the Society, has special knowledge or experience to offer to the Society, such members shall be called Sahayak. 2. Sevak: Members aged fourteen years or over who takes part in the welfare activities carried out by the Society to serve its purpose will be called Sevak. 3. Adviser: Not more than five members aged 30 years or over of diverse expertise to guide the Society shall be called Adviser.
Article 14: Dissociation and Disqualification of Members 1. Governing Board shall have the right for good and sufficient reason to terminate the membership of a member provided that the member concerned shall have the right to be heard in the meeting before a decision is made. 2. A Sahayak and/or Sevak will be terminated if two thirds (2/3) of voting is realized in the Meeting. 3. An Adviser, President, Secretary, Treasurer and/or a Department Manager will be terminated if three fifths (3/5) of voting is realized in the said Meeting. 4. A Sahayak, Sevak, Adviser, President, Secretary, Treasurer or a Department Manager can dissociate from the Society by submitting the reason for dissociation to the Governing Board. 5. By Death, a member will be dissociated from the Organization.
PART V: ORGANIZATION STRUCTURE
Article 15: President 1. President shall be a resident of Naromurar, shall be 22 years of age or older and have served as a Sevak for minimum 6 months. 2. Minimum qualification for President shall be Graduation. 3. President shall serve as a member ex-officio on all Departments and committees except the Election committee. 4. In addition, the President appoints all Committees in-charge, subject to the approval of the Governing Board.
Article 16: Secretary 1. Secretary shall be a resident of Naromurar, shall be 22 years of age or older and have served as a Sevak for minimum 6 months. 2. Minimum qualification for Secretary shall be Graduation. 3. Secretary will be chief functionary authority of the Organization. 4. Secretary shall execute all resolutions approved by the Governing Board. 5. Secretary will have to maintain all documents.
Article 17: Treasurer 1. Treasurer shall be a resident of Naromurar, shall be 22 years of age or older and have served as a Sevak for minimum 6 months. 2. The Treasurer shall receive all the funds and keep them in a bank or repository selected or approved by the Governing Board. 3. Accurate records must be kept of all monetary transactions. 4. The Treasurer shall require a bill or signed voucher for all disbursements and will issue receipts for all incoming funds. 5. The Treasurer must present a monthly financial report at each Monthly Meetings of Governing Board. 6. Treasurer must present an annual financial report to the Audit Committee as approved by the Governing Board in the Annual Meeting.
Article 18: Departments 1. Department shall be a regular functioning unit of the Society to carry out the objectives that requires regular activity. 2. President shall have the right to establish, dissolve, merge and/or divide Department(s) with the approval of Governing Board, as from time to time may be required, to carry out the objectives of the Organization. 3. Department(s) shall be established, dissolved, merged and/or divided with the realization of three fifths (3/5) vote in the Meeting held by Governing Board for the said purpose. 4. Chairperson of a Department will be called Department Manager. 5. A Department Manager will have the power to appoint not more than two members to the Department to carry out the objectives of the said Department. 7. A Department Manager will be 22 years of age or older, a resident of Naromurar and have served as a Sevak for minimum 6 months. 6. Minimum qualification for Education Related Department Managers shall be Graduation. 7. There shall not be more than seven departments.
Article 19: Committees 1. Committee shall be a Group of people appointed by the Governing Board to carry out the objectives that requires activity for a specific period. 2. President shall have the right to establish or dissolve Audit Committee, Election Committee or any such committees, with the approval of Governing Board, as from time to time may be required, to carry out the objectives of the Organization. 3. Any Committee except Audit Committee and Election Committee shall be established with the realization of two third (2/3) vote in the Meeting held by Governing Board for the said purpose. 4. A Committee must contain, Agenda, Area of operation and Duration of Completion as determined by the Governing Board to carry out the task assigned to the said committee. 5. A Committee will be dissolved once the committee has served its purpose.
Article 19-A: Audit Committee 1. Governing Board shall appoint an Audit Committee at the Annual Meeting held in March month of the year. 2. Audit committee shall be appointed every year. 3. The accounts shall be audited in the April month by the Audit Committee. 4. An audited statement of accounts for the last fiscal year shall be submitted by the Audit Committee to the April Month Meeting.
Article 19-B: Election Committee 1. Governing Board shall appoint an Election Committee at the Annual Meeting held in March month of the year or on a date as determined by the Board if any vacancy created in line with the constitution. 2. Election committee shall be appointed after every two years for regular conduct of business. 3. Election committee shall take the nominations for President, Secretary, Treasurer and Department Managers. 4. Nomination and Election shall take place as and when decided by the Election Committee. 5. Should the nomination didn’t come against a vacancy, further oral nomination may with the recommendation of the Newly Formed Governing Board be invited from active Sevak members at the Meeting called for the said purpose. 6. Advisers, President, Secretary, Treasurer, Department Managers and Sevak aged 18 years or over shall have the right to Vote during the election process. 7. Sahayak shall not have the right to Vote during the election process. 8. Election Committee shall publish the election result before April 25. 9. The elected President with the recommendation of newly formed Governing Board shall have the power to appoint not more than five Advisers to the Governing Board. 10. The current Governing Board shall meet the Newly Elected Governing Board and pass all the Organization’s documents to the Elected Board on April Month Meeting.
Article 20: Governing Board 1. Except as provided otherwise in this Constitution the policy and general management of the affairs of the Organization shall be directed by the Governing Board. 2. It shall consist of honorary Advisors, President, Secretary, Treasurer and Department Managers. 3. There shall not be more than 15 members in the Governing Board. 4. Member of Governing Board shall have the right to vote during Board Meetings. 5. The Governing Board may make such regulations as its members consider appropriate for the efficient conduct of the business of the Organization. 6. The Governing Board may appoint Committees of its own members and other persons as it may from time to time decide necessary for the carrying out of its work. All such Committees shall make regular reports on their work to the Governing Board.
PART VI: FINANCES
Article 21: Source of Revenue The Society’s source of revenue shall be from – 1. Donation from its members, other individuals, private firm, companies, organizations and institutions running under society. 2. By government aids and donations. 3. Grant and aid from any other legal sources. 4. By national and international funding agency. 5. Interest and profits from the organization’s property, capital or services. 6. Any other source or means approved by the Governing Board.
Article 22: Supervision of Funds A bank account shall be opened in the name of the Society with State Bank of India or with such other bank as the Governing Board shall from time to time decide. 1. The Governing Board shall authorize in writing the Treasurer, President, Secretary and 1 other member of the Organization as signatories to withdraw and expend Society’s funds. All cheques must be signed by not less than 2 of the 4 authorized signatories. 2. The Treasurer shall issue receipt(s) in the name of Society, whenever he/she receives money due to the Organization. 3. All monies raised by or on behalf of the Organization shall be applied to further the objectives of the Society and for no other purpose PROVIDED THAT nothing herein contained shall prevent the payment of legitimate out-of-pocket expenses to members of the Society engaged upon the approved business of the Society. 4. The fiscal year of the Organization shall run from 1st April to 31st March.
Article 23: Inspection and Audit 1. All records will be kept in registered office. Any member wishing to inspect can do so with the prior permission of the President or Secretary. 2. The accounts shall be audited in the April month by the Audit Committee approved by the Governing Board. 3. An audited statement of accounts for the last fiscal year shall be submitted by the Audit Committee to the April Month Meeting. 4. Inspector General of Registration, Bihar on his discretion any time, may get audited account of the society by recognized Chattered Accountants and the fee will be borne by the Society.
PART VII: MEETINGS
Article 24: Monthly and Annual Meetings 1. All meetings of the Governing Board shall be presided over by the President. 2. A Monthly meeting of Governing Board shall be held on the last day of every month. 3. Annual meeting of Governing Board shall be held on the last day of March month of every year. 4. An Audit Committee shall be appointed in every annual meeting. 5. An Election Committee shall be appointed in annual meeting after every two years.
Article 25: Special Purpose and Emergency Meetings 1. By the recommendation of Governing Board, a Special purpose meeting shall be called by the President to discuss any future projects or events as and when the circumstances demand. 2. District officials, Institution representatives and other dignitaries shall be called for a special purpose meetings as may be deemed fit. 3. Emergency meetings shall be summoned by the President as and when the circumstances demand.
Article 26: Notice of Meetings 1. Notice of Special purpose meetings shall be duly signed and all members shall be given at least seven days’ notice. 2. One day notice shall be given for Emergency meetings. 3. The notice of the meeting shall contain the purpose, time and place or procedure of the meeting.
Article 27: Quorum and Waiting Time 1. A Monthly meeting shall take place when two third (2/3) of the total membership of the meeting is realized. 2. An Annual meeting shall take place when three fifths (3/5) of the total membership of the meeting is realized. 3. An Emergency meeting shall take place when three fifths (3/5) of the total membership of the meeting is realized. 4. The special purpose meetings shall take place when two third (2/3) of the total membership of the meeting is realized. 5. A waiting period of up to thirty minutes shall be allowed after which a meeting shall be adjourned if quorum is not realized.
Article 28: Voting and Standing Orders 1. Subject to the provisions of amendment(s) of the rules and dissolution of the Society, all questions arising at any meeting shall be decided by a two third (2/3) vote. 2. In cases where a member holds multiple positions on the Governing Board, the member will be allowed only one vote. 3. For a member to vote on any issue he/she must be present at the time the vote is taken, and meet all the qualifications of the Society’s Rules and regulation. 4. The Governing Board shall have the power to adopt and issue standing orders and/or rules for the Organization. 5. Such standing orders and/or rules shall come into operation immediately provided they shall be subject to review by the Governing Board in meeting and shall not be inconsistent with the Society’s Rules and regulation.
PART VIII: ORGANIZATION PROPERTY AND IDEMNITY
Article 29: Trustees of Property 1. President, Secretary and Treasurer shall be Trustees for holding any monies or property belonging to the Society. 2. The title to all or any such real and/or personal property which may be required by or for the purposes of the Society shall be vested in the Trustees who shall hold such property in trust for the Society. 3. Purchase, take on lease or in exchange, hire or otherwise acquire any real or personal property and any rights and privileges necessary for the promotion of the above objectives and construct, maintain and alter any buildings or erections which the Organization may think necessary for the promotion of its objectives. 4. Society shall make any regulations for any property which may be so acquired.
Article 30: Indemnification The Governing Board shall have the right to indemnify the President, Secretary, Treasurer, Department Managers or any other member against any liability incurred by him in defending any proceedings, whether civil or criminal or any other act or acts done by him for and on behalf of the Society.
PART IX: SEAL AND LOGO
Article 31: Seal and Logo 1. The Society shall provide the seal bearing the name of the Society. 2. The seal shall only be used by the authority of the Governing Board, on all official documents to which the seal shall be affixed. 3. The documents sealed shall be signed by the respective authority. 4. The Society shall have the authority to establish a Society logo.
PART X: AMENDMENT
Article 32: Amendments of the Constitution 1. Any proposed amendment(s) to the Rules and regulation must be submitted in writing to the incumbent President. 2. Such proposed amendment(s) must be signed by five (5) active members (Margdarshak, President, Secretary, Treasurer, Department Managers, Sahayak or Sevak) of the Society before being submitted. 3. They will be referred to the Governing Board and will be read and voted upon at the meeting called for the said purpose. 4. They shall become a part of this Constitution only if approved by three fifths (3/5) majority of the members present and voting at said meeting.
PART XI: DISSOLUTION
Article 33: Dissolution of the Organization 1. Any proposed dissolution must be submitted in writing to the incumbent President. 2. Such proposed dissolution must be signed by five (5) active members (Margdarshak, President, Secretary, Treasurer, Department Managers, Sahayak or Sevak) of the Society before being submitted. 3. A written notice specifying proposal of the dissolution shall be given 6 months before being submitted. 4. They will be referred to the Governing Board and will be read and voted upon at the meeting called for the said purpose. 5. Society shall be dissolved if approved by three fifths (3/5) majority of the members present and voting at said meeting. 6. The Society shall be dissolved according to the rules of Society Registration Act 21 of 1860. 7. The Society will be dissolved after the permission of Bihar Government under section 13 of the Society Registration Act 21 of 1860. 8. In the event of dissolution, the assets of the Society remaining after discharging of all liabilities shall be disposed off by the Governing Board in such a manner as the meeting may by ordinary resolution determine.